Conducting a chemical inventory is a fundamental and essential process for any organisation that handles hazardous substances. By systematically identifying, documenting and monitoring the chemicals present in the workplace, you not only create a safer working environment — you also meet important legal requirements and contribute to improved environmental protection.
In this article, we explain why chemical inventory management is so important and how to get started in six clear steps.
What Is a Chemical Inventory?
Inventory refers to the systematic mapping and documentation of all assets within a defined area — in this case, chemicals. When we talk about a chemical inventory, we mean identifying, registering and keeping information up to date on all chemical products that are used or stored in the workplace. This includes details such as substance names, quantities, storage locations, labelling and Safety Data Sheets. The purpose is to gain full control over chemical management in order to work safely, comply with legislation and reduce risks to both people and the environment.
Why Is a Chemical Inventory Important?
Carrying out a chemical inventory is not just a recommendation, in many cases, it is a legal requirement. Here are four key reasons why chemical inventory management is essential:
1. A Safe Working Environment
By keeping track of the products in your organisation, you maintain an accurate chemical register. A current and correct register helps identify potential risks and ensures that appropriate protective measures are in place. This reduces the risk of accidents, exposure and long-term health issues. An accurate chemical register also ensures that you have correct and up-to-date Safety Data Sheets for every product you handle.
2. Compliance with Legal Requirements
Regulations such as REACH and the CLP Regulation require companies to maintain control over their chemical use. A structured chemical inventory ensures that your organisation complies with current legislation and minimises the risk of fines or other legal consequences.
3. Environmental Responsibility
By documenting where and how chemicals are stored, you can prevent spills, leaks and improper waste handling, all of which help reduce environmental impact.
4. Efficient Use of Resources
A well-executed chemical inventory helps you avoid unnecessary purchases, identify expired products and optimise stock levels, saving both time and money.
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How to Carry Out an Effective Chemical Inventory
Getting started with a chemical inventory doesn’t have to be complicated. Follow these steps to begin in a simple and structured way:
1. Preparation
Appoint a responsible person or team for the task. Gather the necessary equipment, such as protective gear, labels, marking tools and, if needed, a chemical management software.
2. Mapping
Inspect all areas where chemicals are used or stored. Record the name, quantity and storage location, and obtain the Safety Data Sheet (SDS) for each substance.
3. Documentation
Record all information digitally, preferably in a system designed for chemical management. Ensure that all chemicals are correctly labelled and that SDSs are easily accessible to staff.
4. Evaluation
Analyse the list of chemicals – are there any expired or unnecessary substances? Which ones are hazardous? Create a plan for how these should be handled safely.
5. Regular Updates
A chemical inventory is not a one-off task. Establish routines to update the list regularly, train staff, and ensure that all information remains accurate over time.
6. Action Plan
Create a concrete plan to address the risks identified. This may include substituting substances, improving storage conditions or strengthening protective procedures.
A thorough and up-to-date chemical inventory is a cornerstone of both workplace safety and environmental responsibility. It provides control, saves resources and minimises risks. It is also a vital tool for meeting legal requirements and demonstrating accountability, both towards employees and the environment.
Do you have any questions? We are here!
Our EHS consultants have extensive experience in chemical inventory and are here to help you enhance safety and comply with legal requirements. We also offer training in environmental and workplace legislation, REACH, chemical management, and risk assessment.
Do you have any questions? Don’t hesitate to contact us by clicking the button below or emailing us directly at consulting@intersolia.com.
